1:1 Meetings

Schedule 1:1 meetings with reports, add notes and action items, view meeting history, and link to feedback.

SkillHouse helps you schedule 1:1 meetings with your reports, add notes and action items, keep meeting history, and connect 1:1s to feedback and development.

Scheduling 1:1 Meetings

You can create and manage recurring or one-off 1:1s with each of your direct reports.

How to schedule a 1:1

  1. Go to Manager → 1:1s (or 1:1 Meetings).
  2. Click Schedule 1:1 or New meeting.
  3. Select the team member — Choose from your direct reports (or 1:1 list if you facilitate 1:1s with non-reports).
  4. Set date and time — When the meeting will occur.
  5. Add a title or agenda (optional) — e.g. "Q2 goals and learning check-in."
  6. Select a meeting template (optional) — Choose a template to pre-fill the agenda with structured talking points and dynamic context placeholders.
  7. Suggest with AI (optional) — Click the sparkle button to generate a contextual agenda based on the team member's skills, OKRs, learning progress, capability gaps, feedback, and previous meetings.
  8. Save. The meeting appears in your list and optionally in the team member's view or calendar.

You can edit or cancel future 1:1s from the same area.

Tip: Set a recurring cadence (e.g. biweekly) so 1:1s don't get skipped when things get busy.

Meeting Templates

Meeting templates give you a reusable structure for different types of 1:1s. Templates combine:

  • Static talking points — Fixed questions (e.g. "Any blockers?", "What are you most focused on this week?")
  • Dynamic context blocks — Areas like skill changes, learning progress, OKR status, capability gaps, or recent feedback

When you select a template, the agenda is pre-filled with the static items and descriptive placeholders for the dynamic blocks. You can then refine the content or click Suggest with AI to replace placeholders with real, personalized data.

Templates are managed by admins under Admin → Meeting Templates. System templates are available to everyone; you may also have personal templates.

AI Agenda Suggestions

The Suggest with AI button generates a contextual 1:1 agenda by analyzing the team member's profile data:

  • Recent skill changes and assessments
  • OKR progress and key results
  • Learning assignments and completions
  • Capability gaps vs. role profiles
  • Recent feedback and recognitions
  • Notes and action items from previous 1:1s
  • Growth notes

The generated agenda includes @ mentions — colored badges referencing specific skills, capabilities, or people. Hover over any mention to see a preview card.

Ways to use it:

  • From scratch: Select a person and click Suggest with AI for a complete agenda.
  • With a template: Select a template first, then Suggest with AI to fill in real data guided by the template's structure.
  • Building on existing text: If you've already typed something, the AI builds on your notes.

Tip: Use AI suggestions before every 1:1 to arrive with specific, data-backed talking points in seconds.

Adding Notes and Action Items

For each 1:1 you can capture notes and action items so nothing is lost and follow-up is clear.

Notes

  • During or after the meeting, open the 1:1 and add notes (e.g. topics discussed, decisions, concerns).
  • Notes are typically visible to you; visibility to the team member depends on tenant settings (private manager notes vs. shared).

Use notes to remember context for the next 1:1 and for performance or development discussions.

Action Items

  • Action items are concrete follow-ups (e.g. "Send project brief by Friday," "Review roadmap together next time").
  • You can assign them to yourself or to the team member (if the product supports it).
  • Action items may appear on your Manager Dashboard or in a dedicated list so you can track completion.

How to add notes and action items

  1. Open the 1:1 (past or upcoming; for past ones you're usually adding notes after the fact).
  2. In Notes, type what you want to remember (decisions, themes, feedback you gave).
  3. In Action items, add one or more tasks; set assignee and optionally due date if the form allows.
  4. Save. Reopen the 1:1 anytime to add more or edit.

Tip: Add at least one action item per 1:1 so there's a clear next step and you can follow up in the next meeting.

Meeting History

Meeting history is the list of past 1:1s with that person. You can:

  • Browse past 1:1s — By date, so you see the arc of conversations.
  • Reopen notes and action items — To see what was agreed and what was done.
  • Use it in prep — Before the next 1:1, skim the last one's notes and open action items to see what's done and what's pending.

Access history from the team member's 1:1 list or their profile (Manager view).

Feedback Integration

1:1s and feedback work together:

  • Give feedback — You can give feedback to a report from their profile or from a 1:1 context; it's stored as feedback, not only in 1:1 notes.
  • Reference in 1:1s — In your 1:1 notes you can reference feedback you gave or received (e.g. "Discussed recognition from X" or "Follow-up on growth feedback").
  • Recognition — Send recognition (praise) when you want it visible in their profile; use 1:1 notes for private or developmental feedback when appropriate.

Keeping feedback in the system and summarizing or referencing it in 1:1 notes helps you and the team member track patterns over time.

Tip: After a 1:1, send a quick recognition or feedback in SkillHouse when they've done something you want to reinforce; then reference it in the next 1:1 to close the loop.